Terra State Community College

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Student Records Office

Current and Former Student Information

If you need a copy of your transcripts, or want to apply for a certificate or degree, the student records office can help. Our staff can help you get the information you need. They can also update your personal information if necessary.

Location and Office Hours:

The student records office is located on the second floor of Roy Klay Hall, Building A, next to the cashier’s office 

Current Schedules

You can find a list of the current available schedules.

Office Hours

8:00 am - 7:00 pm, Monday and Thursday

8:00 am - 5:00 pm, Tuesday and Wednesday

8:00 am - 4:00 pm, Friday

2017-2018 Academic Year - Extended Office Operations

10:00 am - 2:00 pm, Saturday;

  • November 18, 2017
  • December 9, 2017
  • January 6, 2018
  • January 13, 2016
  • March 10, 2018
  • April 14, 2018
  • May 12, 2018
  • June 9, 2018

8:00 am - 7:00 pm, Monday through Thursday

  • January 8-11, 2018
  • January 16-17, 2018

Helpful Links

If you can’t make it to the student records office during office hours, these helpful links might answer your questions. If you don’t find the information you need, we encourage you to call us at 866.AT.TERRA 866.288.3772 ext. 2405, or 419.559.2405. You can also email us at RecordsDept@terra.edu 

  • Applying for a degree or certificate – Read about the steps you need to take before completing your degree or certificate program.
  • Commencement guidelines – Get more details about Terra’s commencement ceremony. 
  • Important dates – Use our academic calendar to find graduation dates, tuition and fee payment due dates and more.
  • Printable forms – Download and print forms to request transcripts, apply for graduation and have your records revised.
  • Requesting academic transcripts – Find out how to request transcripts and when you should send your transcripts for the application process.
  • Student privacy rights – Learn about your rights when it comes to reviewing your education records.
  • Contact us – Get in touch with the helpful staff at the student records office.

Third Party Enrollment/Degree Verification (For employer and background-screening companies)

Terra State Community College has authorized the National Student Clearinghouse to provide degree and enrollment verification. Company representatives and agents of private businesses and public agencies who wish to verify degrees and enrollment must use this service. National Student Clearinghouse is always open, and there are multiple ways of communicating with this service. Please choose one below.

  • Web: www.degreeverify.com 
  • E-mail (Degree Verification): degreeverify@studentclearinghouse.org
  • E-mail (Enrollment Verification): enrollmentverify@studentclearinghouse.org
  • Phone: 703.7424200
  • Fax: 703.318.4058
  • Mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171