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20. Terra College Policies & Procedures

Computer Acceptable Use Policy

All college computers are provided for the exclusive use of Terra State Community College students (with current Terra IDs) and staff.

All users must read and sign an "acceptable use" form available in B308 before accessing any college computers.

Zero Tolerance

The following activities and/or uses of computers will not be tolerated by the college in any form:

  • Accessing, transmitting or otherwise making use of pornographic materials of any kind available over the Internet.
  • Any form of harassment activity, including but not limited to email transmissions.
  • Accessing, transmitting or otherwise making use of "hate-group" or materials of any kind available over the Internet that may cause discomfort to any racial or ethnic group.
  • Illegal duplication or transmission of protected software.
  • Destruction or theft of computer equipment or software.

The first violation of any part of the above "Zero-tolerance" section of the Acceptable Use of computer Resources Policy will result in immediate forfeiture of computer access privileges.  A second violation will result in formal disciplinary proceedings, which may include suspension or expulsion (students), or termination (staff).


Student Code of Conduct

Terra State Community College expects students to maintain standards of personal integrity that are in harmony with the educational goals of the institution and to assume responsibility for their actions; to observe national, state, and local laws and College regulations; and to respect the rights, privileges and property of other people.

A student assumes the personal responsibility for upholding standards imposed by Terra State Community College relevant to its missions, processes and functions.  Foundational principles of academic integrity, personal honesty, tolerance, respect for diversity, civility, and freedom from violence are examples of these standards.

The College vies the student conduct process as a learning experience which can result in growth, behavioral changes, and personal understanding of one's responsibilities and privileges within the College environment.  To this end, the student conduct process attempts to balance an understanding and knowledge of students and their needs and rights with the needs and expectations of the College and larger community.  Students are treated with care, fairness, tolerance and respect with decisions made relative to the needs and circumstances of all concerned.

Click here to view a copy of the Student Code of Conduct. 

Drug And Alcohol Policy

Prevention & Education Alcohol & Drug Policy

By resolution of the Board of Trustees on May 23, 1989, Terra State Community College supports the Drug-Free Workplace Act of 1988.  Therefore, the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited at Terra State Community College.

This notice is required under Section 1213 of the Higher Education Act of 1965 and contains the drug-free campuses requirements added by Section 22 of the Drug-Free Schools and Communities Amendments of 1989 (Public Law 101-226).

Understanding Drug Use

Whether a student’s drug use is casual, or turns into an addiction drug problems can take on many different forms. The key to preventing and treating drug abuse is education, which includes addressing the underlying reasons for the abuse.   A thorough alcohol/drug education program includes three areas:  

  • Early detection. Understanding the signs and symptoms of drug use.
  • Intervention. Helping someone who may have a problem with drugs.
  • Referral. Knowing where to get help or to send someone for help.

Drug & Alcohol-Related College Policy

Because the unlawful use of drugs and alcohol by students, faculty, administrators and staff adversely affects the academic environment, Terra State Community College prohibits the distribution, use and sale of substances which impair the learning process.

All Terra State Community College Students must abide by this statement:

The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in or at Terra State Community College.  

If a student engages in any of the above prohibited activities, that student will be subject to disciplinary action.  This action will include the filing of criminal charges and may include dismissal from the college.  Terra State Community College reserves the right to warn, reprimand, suspend or dismiss any student or employee who violates the college conduct and discipline policy or the law.  The college's response will depend on the severity of the offense, number of previous offenses and extenuating circumstances.  For students, all college judicial and appeals procedures will be followed except in rare cases when the possibility of imminent danger exists.  For employees, due process will be followed. 

If a student is convicted of a criminal drug violation, the student must notify the college.  By law, the college, within 30 days of such notification,  must:

  1. Take appropriate action against such student, up to and including dismissal, or
  2. Require such student to participate satisfactorily in drug abuse assistance or rehabilitation program approved for such purpose by a federal, state or local health, law enforcement or other appropriate agency.

Drug Abuse Prevention Program

Terra State Community College provides referral counseling and conducts a drug abuse prevention program for all students and employees.  Community resources for counseling and treatment of drug abuse problems are updated annually and liaison contacts maintained throughout the year.  Periodic on-campus educational and information workshops are conducted for students, staff and the community.  By resolution of the Board of Trustees  (May 23, 1989), Terra State Community College supports the intent of the Drug-Free Workplace Act of 1988.

State Drug Laws

Ohio law prohibits illicit selling, cultivating, manufacturing or otherwise trafficking in controlled substances, including cocaine, heroin, amphetamines and marijuana; knowingly or recklessly furnishing them to a minor and administering them to any person by force, threat or deception with the intent to cause serious harm or if serious harm results.  These offenses are felonies.  

The law also prohibits knowingly obtaining, possessing or using a controlled substance and permitting drug abuse on one's premises or in one's vehicle.  These offenses may be either felonies or misdemeanors.  The law further prohibits obtaining, possessing or using hypodermics for unlawful administration of drugs, and the sale to juveniles of paraphernalia for use with marijuana.  These offenses are misdemeanors.  A felony conviction may lead to imprisonment or imprisonment and fine.  The maximum prison term is 25 years.  A misdemeanor conviction may lead to imprisonment for up to six months and/or a fine of up to $1000.00.  

State Alcohol Laws

With regard to beer and intoxicating liquor, Ohio law provides that a person under 21 years of age who orders, pays for, attempts to purchase, possesses or consumes beer or liquor or furnishes false information in order to effect a purchase commits a misdemeanor. Ohio law prohibits the possession of beer or liquor which was not lawfully purchased, and a court may order that any place where beer or liquor is unlawfully sold not be occupied for one year, or that the owner or occupant of the premises be required to furnish a surety bond of $1,000 to $5,000.


Federal law forbids the illegal possession of, or any trafficking in, controlled substances.  A person convicted for the first time of possessing a controlled substance, other than crack cocaine, may be sentenced to up to one year in prison and fined between $1,000 and $100,000.  A second conviction carries a prison term of up to two years and a fine of up to $250,000.  Subsequent convictions carry prison terms of up to three years and fines of up to $250,000.  Imprisonment for five to 20 years and fines of up to $250,000 apply to persons possessing more than five grams of crack cocaine on the first conviction, three grams on the second and one gram on subsequent convictions.  

In addition, a person convicted of possessing a controlled substance may be punished by forfeiture of property used to possess or facilitate possession if the offense is punishable by more than one year in prison, forfeiture of any conveyance used to transport or conceal a controlled substance, denial of federal benefits, such as student loans, for up to five years, ineligibility to receive or purchase a firearm and a civil penalty of up to $10,000.and formal disciplinary meetings and hearings. 



Sex Offenders  


The State of Ohio has a Sexual Offender Registry that contains the names of all persons convicted of Sex Offenses in the State of Ohio. The college recognizes that sex offender registries reflect convicted sex offenders, which are only a small percentage of actual sex offenders, and that most sex offenders commit assaults against people they know, rather than strangers. The sex offender registry and access to related information can be found by visiting the following link:  


State of Ohio: 



Sandusky County: 



Ottawa County: 



Seneca County: 



Wood County: 



Erie County: 



State of Michigan: 





Violence Against Women's Act - Sexual Misconduct, Domestic Violence, Dating Violence and Stalking. In 2013, President Obama signed into law the Violence Against Women Reauthorization Act imposing new obligations for colleges and universities as it relates to the reporting, education, services, and procedures in incidents of sexual assault, domestic violence, dating violence and stalking. At Terra State Community College, sexual misconduct and relational violence of any kind is not tolerated and many resources exist for the survivor should an incident occur. The College collects any reported incidents of dating violence, domestic violence, sexual assault, and stalking occurring within the University’s Clery geography and reported to a Campus Security Authority (CSA). Education and Programs  


All members of the College community play a role in preventing sexual misconduct and relational violence. The College is committed to delivering annual sexual misconduct and relational violence primary prevention and awareness training to all new students and employees to:  


  • Promote healthy and respectful behavior.  


  • Increase awareness of what constitutes sexual misconduct and relational violence. 


  • Prevent circumstances that may lead to sexual misconduct or relational violence and empower bystanders to intervene in potential situations when safe to do so.  


  • Create an environment that promotes reporting and instills confidence in the community that the College will provide a supportive, consistent and fair response to reports. 


  • Promote bystander intervention in sexual misconduct and relational violence situations.  




Terra State Community College will not tolerate sexual misconduct and relational violence of any kind. The College has resources for the survivor should any such incident occur.  


The College collects any reported incidents of dating violence, domestic violence, sexual assault, and stalking occurring within the College's Clery geography and that are reported to a Campus Security Authority (CSA). 






Awareness Programs: Information dissemination through the use of programs, training and professional development. Bystander Intervention: Intervention conducted by a witness to assist another person.  


Consent: Voluntary positive agreement to engage in sexual activity; past consent does not imply present or future consent; someone who is incapacitated cannot consent; according to Ohio law, consent cannot be provided by someone whose ability to consent is substantially impaired; the responsibility for obtaining consent lies with the person initiating or escalating sexual activity in an atmosphere free from coercion; consent should be obtained verbally throughout sexual interaction; silence does not constitute consent; consent may be withdrawn at any point during sexual activity.  




Dating Violence:  Committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. (1) The existence of such a relationship shall be determined based on the reporting party’s statement and by the victim with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. (2) For the purpose of this definition: (a) Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. (b) Dating violence does not include acts covered under the definition of domestic violence. Domestic Violence: Ohio law that indicates “no person shall knowingly cause or attempt to cause physical harm to a family or household member. No person shall recklessly cause serious physical harm to a family or household member. No person, by threat of force, shall knowingly cause a family or household member to believe that the offender will cause imminent physical harm to the family or household member “[abbreviated]. The penalty for domestic violence is based on a several factors and can range from a 4th degree misdemeanor to a 3rd degree felony with mandatory prison sentence. Ongoing Prevention and Awareness Campaigns: Repeated attempts to disseminate information to a group of people through the use of programs, training and professional development opportunities. Primary Prevention Programs: Educational initiative aimed at preventing events or circumstances before they occur.  




Risk Reduction:   


A systematic approach to identifying, assessing and reducing risks.  


Proceeding: The process of appearing before a College Hearing Committee so a decision can be made regarding an argument or claim. Rape: Defined by the TSCC Campus Safety as the penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim. This definition includes any gender of victim or perpetrator. This definition also includes instances in which the victim is incapable of giving consent because of temporary or permanent mental or physical incapacity (including due to the influence of drugs or alcohol) or because of age. Physical resistance is not required on the part of the victim to demonstrate lack of consent. In Ohio, rape is a felony of the first degree and is punishable from 5 years to life imprisonment. 


Relational Violence: Umbrella term that includes domestic violence, dating violence and stalking. Result: The outcome of a formal or informal process. Sexual Misconduct: Umbrella term for a spectrum of unwanted or unwelcomed conduct of a sexual nature that may include sexual harassment, sexual assault or other forms of nonconsensual sexual activity, or criminal forms of non-forcible sex offenses such as incest or statutory rape. Sexual Assault: Umbrella term for actual or attempted sexual activity perpetrated upon a person without the consent of that person and against that person's will. Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others; or suffer substantial emotional distress. Reporting Sexual Misconduct, Relational Violence and Stalking  


The College strongly encourages any person with knowledge of a sexual misconduct or relational violence incident to immediately report the incident. In some case, bulletins or alerts may be issued however the names of victims are not included. Compliance Protection: Compliance with these provisions does not constitute a violation of section 444 of the General Education Provisions Act (20 U.S.C. 1232g), commonly known as the Family Educational Rights and Privacy Act of 1974 (FERPA).  




Disciplinary Proceedings for Dating/Domestic Violence, Sexual Assault, Stalking In cases of alleged dating violence, domestic violence, sexual assault or stalking: 


· Officials are properly trained and do not have a conflict of interest or bias for or against the accuser or the accused.  


· The accuser and the accused have equal opportunities to have others present, including an advisor of their choice. 


· The accuser and accused receive simultaneous notification, in writing, of the proceeding results and any available appeal procedure. 


· The proceeding is completed in a prompt time frame.  


·Accuser and accused are given timely notice of meetings. 


· Accuser and Accused are given timely and equal access to information that will be used during informal and formal disciplinary meetings and hearings. 




Terra State Community College does not and will not tolerate harassment of our employees, applicants for employment or our students on the basis of race, color, gender, religion, national origin, age or disability.  The college recognizes the impact of harassment on absenteeism, academic grades, productivity and turnover and recognizes that those who may be harassed may suffer adverse effects. 

All employees, applicants for employment and students are entitled to an environment free from all forms of discrimination and harassment.  This policy demonstrates the college's commitment to addressing these concerns.

Sexual Harassment 

Unwelcome sexual advances, either verbal or physical, requests for sexual favors and other verbal or physical conduct of a sexual nature constitute sexual harassment when:  

  1. Submission to such conduct is either an explicit or implicit term or condition of employment, or status or academic progress in a course, program or activity
  2. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual
  3. Such conduct has the purpose or effect of unreasonably interfering with an individual's academic or work performance or creating an intimidating, hostile or offensive educational or work environment.

Examples of sexual harassment include:

  • Persistent, unwelcome flirtation, advances and/or propositions of a sexual nature
  • Repeated insults, humor, jokes and/or anecdotes that belittle or demean an individual's or a group's gender or sexuality
  • Repeated, unwelcome comments of a sexual nature about an individual's body or clothing
  • Unwarranted displays of sexually suggestive objects or pictures that are inappropriate to the academic context
  • Unnecessary touching, such as patting, pinching, hugging or repeated brushing against an individual's body
  • Suggestions that submission to or rejection of sexual advances will affect decisions regarding such matters as an individual's employment, work assignments or status, salary, academic standing, grades, receipt of financial aid or letters of recommendation.

Consensual Relationships

Consensual relationships between faculty and students or between supervisors and supervisees cause special concern with respect to the existence or appearance of conflicts of interest, exploitation, abuse of position or favoritism.  The existence of a prior consensual relationship does not automatically preclude the initiation of a sexual harassment complaint of a finding of sexual harassment.

Discriminatory Harassment

This type of harassment occurs when derogatory, vulgar or offensive comments are made about a person's race, gender national origin, religion, age or disability or when the distribution of written or graphic material has such effects.  Examples of discriminatory harassment include slurs, jokes or other degrading comments.

Disrespectful Harassment

This type of harassment occurs when threatening, coercive or intimidating behavior is directed toward a person.  Disrespectful harassment also occurs when profane, abusive or threatening language is directed toward an individual.

Terra Supervisor Responsibilities 

Supervisors are responsible for preventing incidents of harassment by actively discussing the subject, expressing strong disapproval, developing methods for sensitizing employees and taking timely and appropriate corrective action where warranted.  Supervisors who become aware of possible harassment are required to investigate and ensure that the facts are brought to the attention of the college's Director of Human Resources.

Student Responsibilities 

All students are responsible for reporting any incidents of possible harassment and for following the complaint procedures set forth below.  Any student may file a complaint with either the Coordinator of Human Resources or any dean.

Harassment Complaints at Terra State

Terra State Community College does not and will not tolerate harassment of our employees, applicants for employment or our students on the basis of race, color, gender, religion, national, origin, age or disability.  All employees, applicants for employment and students are entitled to an environment free from all forms of discrimination and harassment.  Individuals who believe they are being harassed:

  1. Should not assume the college is aware of the problem.
  2. Should confront the person and request that the conduct cease.
  3. Should immediately report the problem to the Diector of Human Resources or any of the Deans.

If none of these actions are desirable, appropriate or possible, the individual may file a written complaint with the Director of Human Resources.

Harassment Investigation Procedures

The college will investigate all complaints in a timely and responsible manner.  All information obtained during an investigation will be kept confidential.  All witnesses and those interviewed during the investigation are expected to treat the matter as confidential. Individuals who are part of the investigation are expected to answer all questions honestly and completely.

Individuals alleged to have committed harassment have the right to be presented with the allegations and the responsibility and the right to respond to the allegations.  Both the accuser and the accused have the right to a prompt and complete investigation of the claim and the right to learn the results of the investigation.

If evidence shows that the harassment charge is true, the employee or student is subject to disciplinary action in the case of employees, and suspension or expulsion in the case of students.

If evidence shows that the harassment charge is false, the employee or student responsible for the false charge is subject to disciplinary action up to and including dismissal in the case of employees, and suspension or expulsion in the case of students.

Protection from Retaliation

An individual who files a complaint or participates in a harassment investigation will be protected from any form of retaliation that may arise from the investigation.  An individual who covers up the truth or retaliates against a complainant will be subject to disciplinary action up to and including dismissal in the case of employees, and suspension or expulsion in the case of students.

Filing a Grievance at Terra State

Students who wish to contest an action or decision by a college employee not covered in the sections above that is alleged to be in violation of a college policy or procedure (for example, reviewing official records or the acceptable use of computer resources) should follow these steps within 90 days of the action or decision:

  1. Speak with the employee involved and try to resolve the issue.
  2. If the issue cannot be settled satisfactorily with the employee, meet with the employee's supervisor.  The supervisor will initiate a review within five working days and render a judgment in a timely fashion.
  3. If after the supervisor has reviewed the situation, the student wishes to have another level or review, the student may appeal to the Dean for Student development.  The Dean will make a timely review of the situation with all involved parties.  At the end of this review, the judgment of the Dean, which will be provided in writing, is final and binding.

Weapons at Terra State 

The definition of a deadly weapon is any instrument, device, or thing capable of inflicting death, and designed or specially adapted for use as a weapon, or possessed, carried, or used as a weapon. View Ohio’s Concealed Carry Law for more information.


(Except as provided by law, for more information view Ohio’s Concealed Carry Law)

Smoking at Terra State

Smoking is prohibited in any Terra State Community College building or in any area within the confines of the ring road surrounding the buildings with the exception of the "Smoking Huts". This policy applies to all employees, students and visitors.

Contact the Public Safety Office

If you have a problem, concern or wish to report a violation of school policy or a crime, contact the security division at (419)559-2253 or (1-866-288-3772). You can also email the Executive Director of Campus Services at J. Huffman


Terra State Community College will be closed Monday, July 3 and Tuesday, July 4 in observance of Independence Day. The College will reopen Wednesday, July 5.

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